A virtual mailbox with remote access untethers your mail to one fixed mailing address and gives you the freedom to check your mail on the go. It not only receives your mail but also scans, shreds, or recycles your mails and finally uploads them, keeping a track of all your correspondence. This article will help you explore your options for Virtual Mailbox along with their advantages and disadvantages. So, let us take a look at the following free virtual mailbox providers as detailed below and also the best virtual business address.
15 Best Virtual Mailbox Free Service for Business
With businesses going global these days, and address holds value much bigger than what it used to back in the past. But sometimes, the same address can hinder your path to making it big in the global market. Fortunately, Virtual Mailbox exists and it is exactly what you need to take your business beyond geographical boundaries. People who are traveling and are generally on the move or work remotely and do not have a fixed workplace, need an address where they can receive their mail regarding their business. A mailbox outside the house or in the office which receives mails physically would not serve its purpose. In such a case you require a box that can help you access your emails in real-time and from anywhere.
1. PostScan Mail
Launched in 2012, PostScan Mail is an easy-to-use virtual mail service that helps to manage your online postal mail 24×7 throughout the year. It is considered amongst the best virtual mailbox service due to the following salient features:
- You can activate your account within 15 minutes of signing up.
- It offers unlimited cloud storage.
- It automatically scans & filters your mail items and stores the scanned documents into folders.
- It lets you view your postal mail online.
- Its unique feature is that your virtual address can work almost like a Post Office box.
- It also provides a mail and package forwarding system.
- It offers free storage for up to 30 days.
- It facilitates unlimited shredding and recycling for free.
- It also enables you to shred your documents.
- It provides security against identity theft.
- It enables you to add multiple recipient names and additional mailbox user accounts.
- It even enables you to work from your Android as well as iOS mobiles and tablets.
- It offers multiple pricing as per the following plans:
- Starter Plan: Monthly subscription @ $15.
- Standard Plan: Monthly subscription @ $20.
- Premium Plan: Monthly subscription @ $30.
2. Travelling Mailbox
This highly professional service provider helps you scan your mail and manage it online. Travelling Mailbox is considered in the list of the best Virtual Business Address Service due to the following features:
- It provides a real address for your postal mail instead of a PO Box.
- It enables unlimited customer support via online chat, phone, or even Skype.
- It enables you to view your scanned mails in PDF format.
- It links you with services like Google Drive, Bill.com, Evernote, Dropbox, etc.
- It enables mail forwarding.
- It notifies you of the completion of your task.
- It sends an alert on receipt of a new mail.
- It offers a feature called ScanPak in which it sends a prepaid envelope that you can send back to them filled with all the papers, business cards, notes that are needed to be kept safely.
- It enables you to check the system status.
- It has multiple monthly pricing plans:
- Basic Plan: It comes at the cost of $15 per month.
- Extended Plan: It comes at a cost of $25 per month.
- The Small Business Plan allows for unlimited shredding of junk mail but limits incoming envelopes to only 200 nos.
3. iPostal 1
The iPostal 1 mail service was one of the first such virtual mail services to come into operation in 2007. By virtue of its being an early provider it boasts of several advantages as indicated below:
- It is a 24×7 time-tested service.
- It offers a real street address with your official or personal PO Box number.
- It enables you to work from your Android and iOS mobiles and tablets.
- It enables the dispatch of your package to multiple addresses.
- It has an address book.
- It enables you to store your scanned documents on the net.
- Its HD scanning enables a clear view of your mail.
- It enables you to open, scan, forward, shred, discard or store your mail.
- It also enables depositing of Cheques directly into your bank account.
- It offers multi-city support.
- It offers flexible pricing through its four membership plans:
- Green Membership plan: It has charges applicable to $9.99 per month or $99 per year.
- Blue Membership plan: It has charges applicable to $14.99 per month or $149 per year.
- Silver Membership plan: It has charges applicable to $24.99 per month or $249 per year.
- Gold Membership plan: It has charges applicable to $39.99 per month or $399 per year.
4. Anytime Mailbox
Anytime Mailbox makes its place on the list of the Best free Virtual Mailbox Service as it provides its customers with a digital mailbox in just a few minutes. It is rated amongst the best service providers due to the following features as indicated below:
- It enables you to keep up with your mail on any device.
- It has its own branded web portal and a very user-friendly online interface.
- It enables you to get alerts via text messages, free of cost.
- It enables the facility to scan your mail and forward it to another person.
- It also enables you to scrap all junk mail.
- It offers multi-city support by providing real mailbox addresses across 1233 locations in the US.
- It provides support in various other countries like Africa, Asia, Europe, the Middle East, and Oceania.
- It also enables you to go and pick up your mail in person.
- It even provides the facility of safe and secure delivery of your mail.
- It gives you the freedom to preview the location of the digital address.
- It provides training on how to use the service.
- The variation in prices ranging from $5.99 – $49.99 per month depends upon different locations of use.
5. Earth Class mail
Earth Class Mail, the free virtual mailbox service to get nominated amongst the list of Best Online Business Address Services, has some of the following advanced features to reckon with as indicated below:
- It enables you to route your mail using a virtual address.
- It enables high-resolution PDF scanning, converting paper documents for digital use.
- It enables you to store your mail and scanned documents on the net using cloud storage devices.
- It enables speedy sorting of your mail.
- Its fully-automated Check Stream Deposit Service.
- It features multiple pricing as per the details below:
- Personal mailbox: It comes at a monthly price of $19.
- Shared Mailbox: It is available at a monthly price of $29.
- Premium Mailbox: It is available at a monthly price of $79.
- Startup Mailroom: It is priced at $139 per month.
- Business Mailroom: It is priced at $229 per month.
6. US Global Mail
This free Virtual Mailbox Service, active since 1998, is the brainchild of a U.S.-based company, which is undoubtedly apparent from its name i.e. US Global Mail. It is trusted to be a high-quality service provider for the following evident reasons:
- It offers individual and family plans on a monthly, annual, or even bi-annual period of 24 months.
- It does not have any start-up fees or hidden charges.
- It enables the free storing of letters and packages for 180 days and 30 days.
- It also has on offer 90 days free email storage facility.
- It provides multiple services like Virtual Mailing Address, Virtual Business Address & Company Expat Mail.
- It also offers flexible pricing as per the following details:
- Basic Plan: This provides the user with the option of two billing options at $14.99 billed monthly or at $9.95 per month billed annually.
- Plus Plan: It enables the user the flexibility of billing at $19.99 billed monthly or at $14.95 per month billed annually.
7. Virtual Post Mail
Virtual Post Mail service, a high-quality service provider, is amongst the list of the Best free Online Business Address Service because of the following reasons indicated below:
- It sends a notification on receipt of a mail.
- It enables the reading of scanned postal mail online.
- It enables optical character recognition.
- It also provides a permanent mailbox address.
- It enables free physical mail storage, for only 60 days.
- It enables the free shredding of all junk mail.
- It also enables a “Smart address tag” feature by automating the creation of hyperlinks.
- It enables a check deposit service.
- It has multiple pricing plans as detailed below:
- Starter Plan: This is the basic plan offering a special discount of 33% for the first three months charging only $10 per month but thereafter it charges $15 per month.
- Plus Plan: This plan offers a 50% additional discount and charges $15 per month for the first three months & from the fourth month onwards, it charges $29 per month.
- Business Plan: This plan charges $15 per month, offering a 30% additional discount and for the first three months & fourth month onwards, it charges $49 per month
- Premium Plan: It offers a 39% discount and charges only $30 per month for the first three months and subsequently, after the discount period the rates are hiked to $49 per month.
Amongst the list of the best online Business Address Services to reckon with, it has some of the following features enabling it to make it in the list of some of the Best free Virtual Mailbox Services:
- It implements same-day scanning of the mails at the rate of $40 per month.
- It also enables you to get a virtual office, at an additional $49 per month.
- It also enables the physical forwarding of mail.
- It maintains your privacy.
- It enables sending of text messages and voicemails to other people.
- It also provides the services of a registered agent at an additional monthly charge of $125.
- it also handles all your legal documents.
- It provides the services of a virtual phone line with a local area code number.
9. PO Box Zone
Those who believe in keeping business and home as two separate entities prefer to go in for PO Box Zone service, one of the best free Virtual Mailbox Services due to the following reasons as indicated below:
- It enables the scanning of your emails and letters.
- It provides a real street address for use.
- It enables you to protect the privacy of the home.
- It enables auto uploading of documents to the cloud.
- It enables paperless work.
- It enables people to access their emails /letters from anywhere in the world through USPS, FedEx, and DHL courier services.
- It enables the flexibility of 6 recipients and scanning up to 10 pages at a meager cost of $1.
- It enables the scanning of mails with unlimited processing.
- It enables the use of smartphones and the transfer of mails.
- This allows for multiple pricing depending on the volume of work, offering
- Low-cost Plan: At the rate of $99 per annum.
- Moderate cost Plan: At the rate of $150 per annum.
- High-cost Plan: At the rate of $250 per annum.
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10. Mailbox Forwarding
In its pricing range, Mailbox Forwarding is one of the top virtual mailbox providers for free.
- It enables users to access their email through the internet.
- Secure mail scanning, shredding, and recycling are all available.
- With a shared or dedicated fax line, you may deposit checks and receive faxes online.
- When anything arrives in your mailbox, you’ll get an email notification, and you can select whether you want the mail scanned or discarded after analyzing it.
- You can ask for the mail or shipment to be forwarded to you if you need it.
- If you don’t need a piece of mail or a shipment, Mailbox Forwarding may shred it for you.
- Only three mailbox addresses are now available in California, Florida, and Michigan. All of the plans contain a Grandville, Michigan address, however, the other two locations need an extra charge. The Los Angeles location costs $15 per month, while the Pompano Beach location costs $10 per month. This is in addition to your existing subscription.
- Mailbox Forwarding has three price tiers to choose from:
- $14.95/month for basic.
- $24.95/month for professionals.
- $49.95/month for premium.
PhysicalAddress is a virtual mailing service provider for free that operates in the cloud. Premium addresses can be used by business clients to promote their organization or send postal mail.
- Mail may be accessed from both Android and iOS smartphones.
- It is one of the most affordable virtual mailboxes with simple worldwide delivery.
- This digital storage address comes with an infinite virtual postal address.
- It comes with a multi-user admin console.
- You can send emails to an infinite number of people.
- Las Vegas, Dallas, Laguna Beach, and Wall Street are among the cities that support it.
- All subscriptions have a 30-day money-back guarantee, which means customers may quit the service at any moment within the first month and receive a refund.
- It provides live help as well as real-time warnings.
- It allows for simple registration as well as international forwarding to a number of different countries.
- To support its online application, it has separate Android and iPhone applications.
SasquatchMail goes above and above many of its competitors in terms of mailbox forwarding services for free, explaining the many forms of forwarding they may provide on their website.
- There is just one membership package available.
- National and international mail forwarding, mail scanning, and virtual office services are just a few of the capabilities you’ll find helpful.
- There is a set fee of $2 for each normal envelope that you want to scan, and you may upgrade your membership to include phone service for an extra $9 per month.
- They provide a wide range of business services.
- For $9 a month, you can get optional phone service.
- It has an unlimited number of incoming messages and recipients.
- All options offer free physical storage for 30 days.
- Digital copies of scanned mail will be available in your online account at all times.
13. Your Canadian Address
Your Canadian Address is a mail forwarding service provider based in Canada. It is one of the greatest virtual business addresses with a genuine street address.
- You may send parcels to any location.
- This virtual business mailbox offers a mailbox renting option.
- You will receive an email notification when your package arrives.
- Junk mail is discarded by this virtual mailbox for small businesses.
Package forwarding and document forwarding to different locations are supported by eSnail, a virtual mailbox service provider for free.
- It’s one of the greatest virtual business addresses, with an eLetter interface for managing archived correspondence.
- Package forwarding and document forwarding to different locations are supported by this virtual mailbox for business.
- With Esnail’s digital mailbox, you may send checks right away.
- Full-color scanning is possible with this virtual mailbox.
- This virtual mailbox provider safely destroys old emails.
- Cities such as Toronto, Orlando, Edmonton, and Vancouver support it.
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You can follow and handle your postal mail and parcels with the PostNet virtual mailbox service from your computer or phone for free.
- You may receive a Virtual Mailbox with an actual street address at one of over 100 locations across Canada and the United States.
- You can preserve the physical address even if you don’t check the mailbox.
- It’s a top-rated virtual mailbox service that lets you check and forward parcels and mail to any address.
- This virtual post office box service allows you to deposit cheques, bundle mail, and schedule pickups from anywhere in the world.
- Only the emails you desire are saved to this virtual mailing address. Irrelevant emails can be deleted.
- It is one of the most affordable virtual mailboxes for startups, frequent travelers, small enterprises, and ex-pats.
- It is supported in cities such as Alabama, Alaska, Arizona, Indiana, Oregon, Wisconsin, and more than 50 more areas.
These are the best virtual business address for mailing.
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From our discussion above, we can safely conclude that the best Virtual Mailbox Service for business is a service that turns your physical mail into digital form. It also enables a convenient check of your mail so that the same can be forwarded to you while traveling without bothering anyone else. Besides the above, the list of Virtual Mailbox free Service Providers is inexhaustive and there are many more. However, we have tried to limit our discussion to the best of the lot.