What are Disadvantages of SharePoint?

SharePoint is a strong tool that has a wide range of features for collaboration, document management, and content creation. However, there are also some disadvantages that can make it challenging to use for you. In today’s guide, we will learn about some of the notable disadvantages of SharePoint. Also, we will learn about SharePoint lists in detail.

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What are Disadvantages of SharePoint?

SharePoint is a popular content management software for organizations. We know that it offers various advantages, but it also has some disadvantages too which are discussed in this article. Also, you will know about types of SharePoint lists and many more in detail.

Advantages of SharePoint

The general benefits or advantages of using Microsoft SharePoint are given in this section.

Multi-purpose Functionality: You can share and store data, publish and extract information on other data file formats, and get access to particular information on the file.
Highly Responsive: Quick automation of all processes allows you to respond to the needs of the customer.
Cloud Framework: With a simple, scalable, and easy-to-connect interface, it allows you to get access to any document on the web.
Document Management: You can maintain and customize documents as per the demand.
Team Collaboration: You can connect with other team members and business Stakeholders to edit and assign tasks. You can also get the updated and edited version of the file.
Integration: It allows you to integrate with other business apps using easy integration techniques.
Enhanced Security: You can effectively manage data and provide specific information to a set of people to get access to information. Prevents unauthorized use and ensures the confidentiality of information is secure by storing them on the Cloud.
Content Management: You can create, modify, and delete content from the website or create a new site from scratch. In addition, you can store and save files to the Document Library to access for further requirements.
Ease of use: It is easy to create and maintain business solutions such as creating dashboards or web portals.
Centralized Administration: It allows easy access to data from anywhere and performs administration tasks from a central location.

Disadvantages of SharePoint

The disadvantages of Microsoft SharePoint are given in this section.

Integration can be Difficult: The integration of various apps into the SharePoint app requires more money and effort. This can lead to a loss of money if the integrated apps do not give the required outcome.
Difficult to Customize: The customization of the app may be difficult and choosing a particular option from the customization tools available can be tedious.
Expensive: The major disadvantage of the SharePoint app is that the license of the app may be quite expensive. The monthly charges of the plans may be in the range of $5.00 for a user, $10.00 for a user, and $20.00 for a user.
Insufficient Search Option: The search capability of the app is not enough and requires a lot of internal customization. Hence, searching for particular information may be troublesome.
Requires Training: Internal training has to be provided by the company to ensure that the usage of the app is fine. To ensure that productivity is enhanced, the team members have to be trained the same.
Limitation of Server Option: The operation of the SharePoint On Premise version is limited to the Microsoft Windows Server Operating System.

What is SharePoint List?

The SharePoint list is a collection of content arranged in rows and columns similar to the data arranged in an Excel sheet. It is used to store information both dynamically and flexibly and add attachments like documents or images. It is possible to share the lists with the people whom you have given access and also access from anywhere using your credentials. Highly compatible with other Microsoft products and can be used to design lists for any purpose based on the various types of SharePoint lists.

Also Read: How to Resolve SharePoint Edit Web Part Not Allowed

What are SharePoint Lists Used For?

SharePoint lists are used for managing and storing content on the cloud storage. The options or the answers to the question of what are SharePoint lists used for are as listed here.

SharePoint Lists can be automated and created as per requirement.
They can be used to streamline the work.
You can sort, group, format, and filter the information in the available lists to display specific information.
SharePoint Modern Lists allow direct collaboration with the team site to allow effective organization of the content.

Types of SharePoint Lists

As we have known the answer to the question of what are SharePoint lists used for, you can judge the types of SharePoint lists.

SharePoint Modern Lists– It is a highly responsive and accessible list that can be used on any device. This list can be used to build a new Power app from the list layout or add a workflow, as the Microsoft Flow and Power Apps are combined into this type.
Document Libraries– It is also called SharePoint Libraries. They are a special kind of list that is used to store, create, organize, manage, and collaborate different types of documents. It can be used to include Metadata or additional information like the VERSION of files to allow team members to get easy access to the files.
Common examples of SharePoint lists or other types of SharePoint lists include Calendars, Task Lists, Contact Lists, Announcement Lists, Link Lists, Discussion Boards, and Surveys.

Also Read: Misconfiguration Made Bing and Microsoft 365 Vulnerable to Hackers

What are Disadvantages of SharePoint Lists?

Similar to the disadvantages of SharePoint, there are a few disadvantages to the lists as well. The disadvantages of using SharePoint Lists are listed in this section.

Threshold Limit: While using the search or filter option to search for a particular file among thousands of files, you may encounter the Threshold error.
Not Customizable: The SharePoint lists do not allow you toad custom menus for specific project requirements but simply use the generic menus. In addition, it is not possible to hide a certain column from certain users or groups.
Void of View Permissions: The lists do not support view permission for a certain list to hide them from certain people.

Is a SharePoint List a Database?

Yes. You can use SharePoint as a Database but it is not recommended to do so. You can read the advantages and disadvantages of using SharePoint lists as a database to decide the right answer to the question of is a SharePoint List a database.

Features of using SharePoint Lists as Database

The app does not require database permission to include a new schema, has an extensible interface to aid in data management, and can migrate data without the need to sync.

Disadvantages of using SharePoint Lists as Database

The reasons for which to avoid using SharePoint lists as a database are as follows.

Inefficient Data Organization
Missing Linking Features
Missing Keys
Missing SQL Language
Missing Performance Features

Owing to the disadvantages stated above, the answer to the question of is a SharePoint list a database may not be affirmative.

Also Read: Microsoft Made Outlook for Mac Free

What is SharePoint On Premise Versions?

SharePoint On-Premises is a version of SharePoint that is installed on local servers and gives complete control over the interface, inclusive of customizing and adding new features. It requires initial setup and maintenance and is the best option to get complete control of data.

Features of SharePoint On Premise Versions

The following listed points are the features of the SharePoint On Premise versions.

Updates: It applies patches and other updates to the app to keep them updated.
Backup and Storage of Data: It allows you to develop backups, test, and manage them to store the data in the local network.
Security: Data security is not specified or appreciable, so it has to be based on the security software installed on your PC.
Customization: It offers unlimited customization of features.
Specialized Hardware: It is required to purchase special hardware to use this version of the app.
SharePoint On Premise cost: The cost of purchasing and maintaining the gear and paying for expenses can be attenuated charges, compared to the monthly charge of the Microsoft 365 package of SharePoint Online. The version requires an upfront license fee for performing the operations. Hence, the SharePoint On Premise cost may be comparatively higher.

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The article discusses various important terms and disadvantages of the SharePoint app. Kindly spare a few minutes to let us know of your suggestions and queries in the comments section.