Zoom is a widely used video conferencing platform that allows individuals and groups to connect, collaborate, and communicate online. By default, Zoom’s gallery view displays a grid of participants, but sometimes you might want to see everyone in the meeting at once. In this guide, we’ll show you how to see everyone on Zoom, whether you’re hosting a virtual event, participating in a large meeting, or simply want to have a comprehensive view of all participants. Let’s explore the various settings and features that allow you to view all meeting attendees in Zoom, ensuring effective and inclusive communication.
How to See Everyone on Zoom
What is Gallery View in Zoom?
Gallery view is a viewing feature in Zoom that allows users to view thumbnail displays of multiple participants in grids. The grid size depends completely on the number of participants in the Zoom room and the device you are using for it. This grid in gallery view keeps updating itself by adding a new video feed whenever a participant joins-in or by deleting it when someone leaves.
- Desktop Gallery View: For a standard modern desktop, Zoom allows the Gallery view to display up to 49 participants in a single grid. When the number of participants exceeds this limit, it automatically creates a new page to fit the remaining participants. You can easily switch between these pages using the “left and right arrow buttons” present on these pages. You can view up to 500 thumbnails.
- Smartphone Gallery View: For modern Android smartphones and iPhones, Zoom allows the Gallery view to display a maximum of 4 participants on a single screen.
- iPad Gallery View: If you are an iPad user, you can view up to 9 participants at a time on a single screen.
Why can’t I find Gallery View on my PC?
If you are stuck in “Active speaker” mode where Zoom only focuses on the participant who is speaking and wondering why you are not seeing all the participants; we’ve got you covered. The only reason behind it is – you have not enabled the “Gallery view”.
However, if, even after enabling Gallery view, you are not able to view up to 49 members on a single screen; then it implies that your device (PC/Mac) does not meet the minimum system requirements for this viewing feature of Zoom.
The minimum requirements for your laptop/desktop PC to support “Gallery view” are:
- Intel i7 or equivalent CPU
- For a single monitor setup: Dual-core processor
- For a dual monitor setup: Quad-core processor
- Zoom client 4.1.x.0122 or later version, for Windows or Mac
Note: For dual monitor setups, “Gallery view” will be available just on your primary monitor; even if you are using it with the desktop client.
How to see everyone on Zoom?
For desktop users
1. Firstly, open the Zoom desktop app for your PC or Mac and go to “Settings.” For this, click on the “Gear” option present at the top-right corner of the screen.
2. Once the “Settings” window appears, click on “Video” in the left sidebar.
3. Here you’ll find “Maximum participants displayed per screen in Gallery View”. Under this option, select “49 Participants”.
Note: If this option is not available to you, check your minimum system requirements.
4. Now, close the “Settings”. “Start or Join” a new meeting in Zoom.
5. Once you have joined a Zoom meeting, head to the “Gallery view” option present at the top-right corner to see 49 participants per page.
If the number of participants is more than 49, you need to scroll the pages using the “left and right arrow buttons” to see all the participants in the meeting.
For Smartphone users
By default, the Zoom mobile app keeps the view to the “Active Speaker” mode.
It can display a maximum of 4 participants per page, using the “Gallery view” feature.
To learn how to see everyone in a Zoom meeting, on your smartphone, follow the given steps:
- Launch the Zoom app on your iOS or Android smartphone.
- Start or join a Zoom meeting.
- Now, swipe left from the “Active speaker” mode to switch the view mode to “Gallery view.”
- If you want to, swipe right to come back to “Active Speaker” mode.
Note: You cannot swipe left until you have more than 2 participants in the meeting.
What more you can do once you can view all the participants in a Zoom call?
Customizing the Video Order
Once you enable the Gallery view, Zoom also allows its users to click and drag videos to create an order, according to their preferences. It proves to be the most useful when you are doing some activity in which sequence matters. Once you reorder the grids corresponding to different participants, they will remain in their places, until some change occurs again.
- If a new user enters the meeting, they will be added to the bottom-right space of the page.
- If there are multiple pages present in the conference, Zoom will add the new user to the last page.
- If a non-video member enables their video, they will be treated as a new video feed grid and added to the bottom-right spot of the last page.
Note: This ordering will be limited only to the user who reorders it.
If the host wants to reflect the same order to all the participants, they need to enable following their “customized order” for all the participants.
1. Firstly, host or join a Zoom meeting.
2. Click and drag any of the member’s video feed to the ‘location’ you want. Continue doing this until you see all participants, in the desired order.
Now, you can perform any of the following actions:
- Follow the host’s video order: You can force all the meeting members to view your “custom video order” by enabling this option. The custom order applies to the “Active speaker” view and “Gallery view” for desktop and mobile users.
- Release the customized video order: By enabling this feature, you can release the customized order and revert to “Zoom’s default order”.
Hide Non-Video Participants
If a user has not enabled their video or has joined by telephone, you can hide their thumbnail from the grid. This way you can also avoid the creation of multiple pages in Zoom meetings. To do this, follow these steps:
1. Enable the “Gallery view” for the meeting. Go to the participant’s thumbnail who has turned their video-off and click on the three-dots present at the top-right corner of the participant’s grid.
2. After this, select “Hide Non-Video Participants.”
3. If you want to show non-video participants again, click the “View” button present at the top-right corner. After this, click on the “Show Non-Video Participants.”
Recommended: How to Turn Off my Camera on Zoom?
We hope that this guide was helpful and you were able to view all participants, order the grid & hide/show non-video participants on Zoom. If you still have any queries regarding this article, then feel free to ask them in the comments section.