What is Microsoft Lists and What Is It Used For?

Microsoft Lists is a popular task-organizing application developed by Microsoft. The application was first launched in 2020 as a replacement for SharePoint lists. It has various uses and can help you organize, plan, keep track of the schedule, and perform multiple other tasks. The application is completely integrated with Office 365 and Teams and can also be used on web browsers. In this guide, we will discuss what is Microsoft List and how to use it on different platforms. We will also be discussing what is Microsoft Lists used for and how it can help enhance your organizing activities. Therefore, if you want to know everything about the app, ways to perform a Microsoft Lists download and is Microsoft Lists free, then this is the guide for you.

What is Microsoft Lists and What Is It Used For?

What is Microsoft Lists?

Launched in 2020, it is a rebranded application by Microsoft to help users manage and plan their schedules and tasks. At the time of its release, it replaced SharePoint Lists in Microsoft Office 365. It enables you to organize and create a proper work schedule. With Lists, users can plan and keep track of various essential activities; some of Microsoft Lists examples include issues, assets, routines, contacts, inventory, etc. Lists can help you customize your tasks. Before, Lists users were using Microsoft SharePoint as a web-based Excel alternative. It is a more modified and centralized tool than SharePoint Lists. Lists is completely integrated with Microsoft Teams, allowing organizations to introduce its features to help improve their productivity. Users can use Lists on various platforms, such as Office 365 and Teams, you can even download the Windows 10 app to use the Desktop app.

Why Use Microsoft Lists?

It is one of the most important Office 365 tools. If you have been using SharePoint Lists for dealing with and organizing data, you can simply use Microsoft Lists free in the same manner. Lists can be used for various kinds of data, such as processes, inventories, customer feedback, support tickets, etc. You can use and create lists in Microsoft Office 365, Microsoft Teams, and SharePoint. If you are still not sure what is Microsoft Lists used for? Well, it can be a great asset to increasing the productivity of your organization. You can make the best use of its various advanced features to speed up deadlines and productivity. In the next section, we will discuss various interesting features of the application. Later, we will also discuss how to download the app on your computer.

Key Features of Microsoft Lists

It is a sophisticated application developed by Microsoft. The use case of this app includes providing information, organizing work, and managing the workflow of tasks. The following are some of the key features of the application.

  • Templates: Lists allow you to select from eight built-in templates to create a new list. This feature allows you to easily select a suitable list format to add items to the list quickly.
  • Favorite Lists: With Microsoft Lists, you can add frequently used lists as favorites to locate them easily. You can click on the star icon to add a list as a favorite. Continue reading to know how to perform Microsoft Lists download Windows 10 to get the desktop application.
  • Create New List from Existing Lists: You can use an existing list to create a new list, which saves you a lot of time. You won’t need to create a new list from scratch. Keep reading to know the steps to install Microsoft Lists free desktop application.
  • Calendar View: The calendar view allows you to track the date and time of a particular task. This feature also helps you plan and compare the progress of various projects.
  • Mention Teammates: If you are collaborating with more than one teammate, you can mention other teammates on lists to give them instant updates and feedback. Read the previous section to learn what is Microsoft Lists used for.
  • Grid View: When you are working on more than one list, you will have to use various commands, Grid view helps you navigate to more options to perform tasks on Microsoft Lists examples, such as issues, assets, routines, etc.
  • Get Updates on Lists: If you need updates on various lists, Microsoft Lists allows you to set rules for lists. Whenever a change is made to the list, you will get an update for the same. Continue reading to know the steps to perform the app download for Desktop.
  • Conditional Formatting: Conditional Formatting allows you to enhance the look of lists, and the data entered in the list. Conditional formatting also allows you to give a different theme to columns and rows in the list. You can navigate to the Column drop-down > Column settings > Format this column and select Conditional Formatting.
  • Share Lists: Microsoft Lists allows you to share the lists with teammates and external users. This helps you perform a task flexible and convenient.
  • Create Lists from Excel: With Microsoft Lists, you can import data from Excel to create a new list. Keep reading to perform the app download for Windows 10 to get the Desktop application.

How to Use Microsoft Lists in Web Browser

Now that we know what the app is used for? Let’s discuss how to use Lists on various platforms. It allows a web alternative for Excel; you can easily use Lists from your web browser. Follow these simple steps to use Lists in your web browserRead the next section to know the steps to get the free desktop application.

1. Open your web browser.

2. Here, visit the Microsoft Lists official page and click on Sign in.

visit the official Microsoft Lists page and click on Sign in

3. Now, enter your correct credentials to sign in.

enter your correct credentials to sign in. What is Microsoft Lists and What Is It Used For?

4. Finally, click on New list to start working on Lists.

click on New list to start working on Lists

Also Read: What is Microsoft Teams Together Mode? How to Enable Together mode?

How to Use Microsoft Lists on Microsoft Teams

Since it is completely integrated with Microsoft Teams, you can use the application in Teams. You can use the following steps to add Lists to Teams.

1. Open Teams from Start Menu.

open Microsoft Teams from windows search bar

2. Locate and click on Apps from the left-side panel.

Locate and click on Apps

3. In the search bar, type Lists and press the Enter key.

type Lists and press the Enter key

4. Locate and click Lists, and click on Add to a Team.

click on Add to Teams

Also Read: How to Download Microsoft Office Picture Manager

How to Use Microsoft Lists on Windows 10

Although it can be used directly from the web browser without any interruptions, you can also install a desktop app for Lists on your Windows 10 computer. You can follow these simple steps to download app for Windows 10 Desktop.

1. Open your web browser and go to Microsoft Office 365.

2. From the left-side panel, click on Apps.

click on Apps

3. Here, locate and click on Lists.

locate and click on Lists

4. When the Lists page opens, locate the New Lists Desktop App pop-up.

5. Click on the install.

Frequently Asked Questions (FAQs)

Q1. Can I use Microsoft Lists on Windows 10?

Ans. Yes, you can install a Desktop application for Microsoft Lists to use the Lists application on Windows 10.

Q2. Is Microsoft Lists free?

Ans. Yes, Microsoft Lists is free to use with Office 365. However, you can buy the full version for business and enterprise usage.

Q3. What is better, Lists or Planner?

Ans. Lists and Planner both are different applications by Microsoft. They both help you plan and organize your schedule and tasks.

Q4. Can I use Lists on Teams?

Ans. Yes, Lists is fully integrated with Teams, and you can add the application to your Teams application.

Q5. Can I use Lists in my browser?

Ans. Yes, users can use the free web version of Lists to access the application easily.


We hope this guide was helpful to you and that you were able to understand what is Microsoft Lists, and how to use it. Let us know how you liked Microsoft Lists. Please let us know in the comment section if you have any suggestions or queries.

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